Force Outlook 2007 to Download Complete IMAP Items
After writing about how to setup Gmail IMAP in Outlook, I've gotten a lot of feedback from users wondering how to make Outlook download the entire message instead of just the headers. You'll have to navigate through a convoluted set of menus, but it's really quite simple.
Note: If you have 500 million messages in your Gmail inbox folder you should think strongly about not enabling this, because it will take simply forever to download them all.
From the Tools menu choose Send/Receive, Send/Receive Settings, and then Define Send/Receive Groups. Or you could just hit the Ctrl+Alt+S shortcut key instead of navigating the ridiculous menus.
This will bring up the Send/Receive Groups dialog, which has some interesting options that aren't relevant here. Choose the Edit button instead.
Almost there… now click on your IMAP account in the left-hand pane, and then under the Receive Mail Items section choose either to "Download complete items" or "Use the custom behavior defined below".
Personally I'd recommend using the custom behavior and only downloading complete items for the Inbox folder. You'll have to select "Download complete item including attachments" to flip the switch.
I have outlook 2002. These options are there but greyed out. Any ideas? Brad
Thanks for the great writeup. Wouldn't choosing to download complete items including attachments allow to have a "carbon copy" of your gmail message store in Outlook? Is your reason for not recommending this related to PST file size? If you would explain further I would appreciate it.
Thank you for publishing a wonderful blog - I'm one of your feedburner stats.
Rich
I cannot get outlook 2007 to work with Imap!! it just comes up with the server has recieved an unrecognised certificate or some such ref. Also it say the certificate was for pop when all my settings are for imap both in outlook and on the gmail server. I have my own domain email which I used also to set up but it just wont work any ideas? thanks…
Thx, just what I needed
thanks! this is just what i needed. i would have never found it
can you help?
i have IMAP enabled in gmail, so that i can sync with outlook 07
when i send an email from outlook, it DOES show up in SENT folder in Gmail. it works fine.
but, when i send an email from GMAIL, it DOES NOT show up in the sent folder of Outlook.
how do i fix ?
thanks for the help !!
Thanks for the help!