Export an Access 2003 Report Into Excel Spreadsheet
In the corporate environment, Excel is king. So when you have an Access database report that you would really prefer to analyze in Excel spreadsheet form, there's an easy way to convert it.
To convert it, start by opening up your Access Report in Print Preview mode.
Make sure you have the Print Preview Toolbar showing. You just need to right click an empty area on your toolbar and select "Customize" and check the toolbar.
From the Print Preview Taskbar click the drop down menu and select "Analyze It with Microsoft Office Excel".
Your Report will now be in Excel for you to change and analyze the data.
Mysticgeek is the resident IT expert at How-To Geek and a huge rock music fan. When he's not writing about Microsoft Office, he's probably writing at his personal blog. This article was written on 05/16/07 and tagged with: Microsoft Office
Thank You! Thank You! You are the MAN!!
Hi, there. Have you been using Access 2007 at all? If so, do you also have a procedure for exporting a report from Access 2007 to Excel. On the Print Preview Taskbar, Excel is grayed out as an option. And I have not yet found a way to customize the Task Bars - other than the Quick Access toolbar.
I'm about as frustrated with Access 2007 as a developer can be. Any help you can provide would be ever so vastly appreciated.
A follow up to my previous comment: Microsoft in its infinite wisdom no longer supports exporting reports to Excel. In its own words:
"This behavior is by design. You cannot export reports to the Excel format in Access 2007. Microsoft has disabled this functionality."
I don't know about other developers, but this downgrade puts me in a ton of trouble. I'm going to have to redesign, recreate, redo work already done for dozens of reports.
Thanks for letting me vent!
Carolyn,
My opinion is that Access is a terrible application for report writing… and I have to write them a lot!
However, our company is moving to Crystal Reports which is much easier and has a slick interface too.
I however love a challenge … so I will see what I can come up with for a work around or some type of solution. I guess one way would be to export the report into Word and then import that into an Excel spreadsheet…
I too am in great need of this export to Excel feature. Did anybody found a solution to it on Access 2007?
We have an Acess database that we need to report out into Excel so you can do something with the information. We are seeking tools to accomplish that task.
Using Access 2007 I have to create various reports of about 20 pages in length using spreadsheet like data in the middle (at present having to create 4 crosstabs going accross the page and lining them up). This is not easy or professional. Any help would be appreciated (what is crystal reports like - would it help with this type of report writing - many thanks
Hi,
While I'm exporting Access report to excel I'm getting overflow error at specific page. How can I debug these kind of errors?
Any idea would be very much helpful…
Regards
Kannan
Kannan,
I too have run into this error. It sounds like the Access report is too large to fit into Excel. I would try to split it up into separate worksheets … Or you could just run the Query associated with the Report. Is it a "make table" query?
This is probably a long shot … but have you tried a repair/compact of the DB?
I feel it's worth noting that you can't export complex reports to Excel.
If you have lines and boxes in the Access report, you'll end up with a mess.
Excel also doesn't take the captions from the Access report, but the Label instead.
Annoying.
A workaround is to export it to Word (.rtf) and then copy and paste it to Excel.
The main reason for exporting Access reports to excel is it gives you a method of placing unrelated yet desired multiple queries of data as subreports in a single master report and thus transfer the whole set to Excel at one time. The key to this is the data is not related through a key field yet the boss wants it all on one excel sheet.
Furthermore, Access reports is not the perfect reporting solution but it will get you 80% there so you only have 20% of adjustments to make. In effect, it is the data gatherer with some formating and positioning. It helps save time but does not create the perfect excel file or report.
It appears that Microsoft so far has lost a court battle with someone from Guatamala that they decided to remove the excel export feature for reports in Access 2007, from MVP site. Similar to the activex content click to activate issue that is now corrected as of April 08 IE patches.
So keep your Access 2003 and do not apply any patches to it or it may not export reports to excel either. As with the click to activate patch, it is possible that MS could bring back the export reports to excel sometime in the future, especially if enough of us write to MS and let them know that this is a feature users desire.
I have a problem which is related to this and was wondering if you had any suggestions.
I have a table which lists all the managers for various departments. I have twenty-five other tables which list users, user IDs and access levels in each of the departments.
I need to create a spreadsheet for each manager with tabs/workbooks for each of the twenty-five departments filtered only for their users.
Is there a way to do this in Access?
Thanks for any help you're able to offer!
So you have 25 departments!? I would write all infos in one table and add one column containing department's id. It makes more sens! You can then filter as you want in a query, and create reports much easier!