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Embed True Type Fonts in Word and PowerPoint 2007 Documents

If you are the creative type that likes to use custom fonts in your documents or PowerPoint presentations, here is a cool tip to ensure that the readers of your document see the document with the fonts intact, just the way you want it to.

In this example I will use Word, but you can follow the same steps for PowerPoint also.

First, click on the Microsoft Office Button in the upper left hand corner and choose “Word Options”. Select the Save tab on the left.

Under the “Preserve fidelity when sharing this document” section, first choose your document. 

Then check the box for “Embed fonts in the file”, and “Embed only the characters used in the document”. Now when you save that document, the fonts will be embedded for everyone to see.

Lowell Heddings, better known online as the How-To Geek, spends all his free time bringing you fresh geekery on a daily basis. You can follow him on if you'd like.

  • Published 06/2/07

Comments (15)

  1. Robert

    Thank you Mr “howtogeek” concerning {word Options}{Save};then {preserve fidelity when sharing this document}. I tried & tried & tried & tried to find an answer as to what this feature (function) in Microsoft Word (office) does, but thier database it a messed up “no rythm or reason” to what you get when you use Microsoft’s Search function in their ‘HowTo’ section. :-| Your site by the way helped me find the direct, straight forward answer in “two shakes of a lambs tail” – old school expression. (LoL) Thank you again. I’m looking forward to helping support your website. Robert (aka Rabbit)

  2. The Geek

    You’re welcome, glad we could help!

  3. RN Ghosh

    I got a file without the embeded fonts. So, I asked for the fonts which came me me in a TTF format. Now how do I embed that into my font family?

  4. Tom

    Thank you Mr “howtogeek” for your anwer.
    but i need to modify thus option on 150 pc,
    if there is any other option ,i’ll be glade to hear from you,
    or any other registry file.
    Embed True Type Fonts in Word and PowerPoint 2007 Documents.
    thanks,
    Tom

  5. Beth

    Very, very helpful; thank you

  6. Susan

    Explain the term “True Type” fonts and how you would recognise True Type fonts and printer fonts in Word 2007. Thanks a lot :)

  7. alex

    gracias mi estimado!!!!

  8. Pierre

    THANK YOU!!! this is the most helpful information I have read in a long time! Addicted to typography, I hate to have my recipients see a different font than the beautiful CG Omega (Optima) that I’m using. thank you!!

  9. mummy

    I think you just saved my sanity!!!!! Bless you!

  10. Dude

    This was helpful; thank you!

  11. Steven Torrey

    I just read the article on deleting / hiding fonts. Hid most of the fonts that I don’t use. Especcially hated wingding! Now I would like to know how to hide font size. I do not ever anticipate a using a font size 72 pts. I don’t know that I need anything more than 36 points, mostly for powerpoint at that size. So is there a way of hiding the larger font sizes?

  12. BuBob

    This works only on the current document. You have to do it EVERY TIME.

  13. Melissa

    Wow you saved me on this one!! Thanks from 1 fellow geek to another! ^_^

  14. Aiffe

    Wow, this was a lifesaver, for both me and my special snowflake fonts!

  15. Ren

    I did what you instructed. Should I see an identifier (like the word “Embedded” beside each font?) How do I know that the command actually worked? Thanks

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