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Edit Microsoft Word 2007 Documents in Print Preview

When working on Word 2007 documents for the office wouldn’t it be nice to edit them while in Print Preview instead of going back into the document?  Today we look at how to accomplish editing documents while in Print Preview.

Print Preview is used to see how the document will look like when it is printed to paper.  You can get into Print Preview mode by clicking the Print Preview icon on the Quick Access Toolbar or clicking on the Office Start Menu \ Print \ Print Preview.

icon

Start

Now while in Print Preview un-check Magnifier located in the Preview tab on the Ribbon.

magnify

Now you can go in and make any adjustments to the document while still in Print Preview.

mode

A handy Keyboard Ninja trick to toggle between the Word document and Print Preview is CTRL+Alt+I (the letter “i”not the vertical key also known as Pipe).  Hopefully this tip will come in handy to help speed up your document creation.

Lowell Heddings, better known online as the How-To Geek, spends all his free time bringing you fresh geekery on a daily basis. You can follow him on if you'd like.

  • Published 06/2/09

Comments (6)

  1. Jim C.

    Interesting tip. This works in Word 2003, too.

  2. cath

    good tip. now – how does one personalize the word 2007 ribbons? I find it frustrating to have to go back to home to get to the paintbrush or copy. I used to always have ‘insert row’ available – now I have to go to the layout ribbon.

  3. Peggy

    Is there a way in Print Preview to jump from page 1 to 50 with out hitting the next button 50 x’s? I have spreadsheets over hundreds of pages and would like to find a quick way to jump around the document in the print preview.

    thanks

  4. sara

    thank you its so niccccccccce man

  5. ashley johnson

    thanx

  6. Flyingchef84

    Hello,
    I try mke my documnet protected so they can’t be print. I need the document read only. can you help me ? I using microsoft Office 2007. Thank you for everyone help.
    Tj

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