Comments on: Configure AutoArchive In Outlook 2007

By: Wig

Wig — Fri, 07 Aug 2009 18:10:31 +0000

I had this same issue. The properties for each folder had the AutoArchive configured, but when AutoArchive ran nothing happened. I discovered that I had to select “Archive or Delete old Items” under tools/options/other/Autoarchive. Set a high default value and then set your folders to whatever you want. The folder value overrides the default, but the default needs to been enabled. Click on the autoarchive button under mailbox cleanup and it should work now. At least that’s what my problem was.

By: milo

milo — Thu, 04 Jun 2009 20:13:38 +0000

Auto Archive runs on “Modified Date”

View
Current View
Customize Current View
All Mail Fields
ADD “Modified”
OK, OK

Look at your mod dates, what’s effecting them? Malware apps scanning?, Backup utils?

By: Derek

Derek — Thu, 30 Apr 2009 23:57:49 +0000

Thanks but the main problem is that the Archive folders are not automatically created when archiving – there are no archive folders – if I auto-archive, then duplicate messages are created in the existing folders.

By: SK

SK — Thu, 30 Apr 2009 17:56:50 +0000

You can always select the mail you want to archive, right click, and move to your archive folder.

By: Derek

Derek — Tue, 24 Mar 2009 06:22:03 +0000

I really need to archive – I have a large number of messages in my inbox andsent items. This worked well for me with XP outlook 2003. I now have vista and outlook 2007. I know how to do the settings to archive, but the archive folders will not appear in the mail folders as before. They should automatically appear when you first archive. Your help would be appreciated!

By: Tracy

Tracy — Sat, 07 Mar 2009 09:13:45 +0000

I had a huge problem with this since I am using IMAP.
Every time I send/receive or look at an e-mail, the modified date is updated.
AOL deletes old messages every month, so if I don’t back them up they disappear.
I can’t use POP3 because I need to see my server folders (sent, spam). POP, in general, only works with the Inbox folder.

My workaround was to create a Rule (Tools -> Rules and Alerts) to automatically put a copy of new messages that come into my IMAP Inbox into my Archived Folders Inbox.
This puts two copies in my Outlook, one in my IMAP folder, which will disappear when AOL decides to delete it, and one in my archived folder, which is all safe and permanent.

Unfortunately, so far I haven’t been able to get this to work for any IMAP folders except Inbox.
So if I send an e-mail from the AOL webmail instead of the Outlook client on my home desktop, I’ll have no permanent copy unless I manually copy it from my IMAP Sent folder.

By: Benjamin

Benjamin — Mon, 05 Jan 2009 21:09:46 +0000

Interestingly enough, as you can’t change the modified date, I changed the date to auto archive to a point in the future. It will archive everything (in the specified folder), including the most current data. But at least it gets archived; you can always retreive archived data.

By: Harold

Harold — Mon, 05 Jan 2009 14:49:13 +0000

I take back my original comment, complaining that auto archiving does not work. Actually, auto archiving works fine, as long as you remember that Outlook uses the “modified” date, not the “received” date (as you would expect). A variety of actions changes the modified date. Most common is when you move a message from one folder to another, the modified date changes. So for example, if you receive a message in June, but then move it to another folder in November, the modified date is now November. And if your archive settings are looking for messages in June, that message will not be archived (because it’s really a November message).

You can confirm all the dates, “sent”, “received”, “modified” by opening a message | Propertes.

By: FrankFlorida

FrankFlorida — Sun, 04 Jan 2009 02:00:54 +0000

Well, I found the answer for the not working ARCHIVE function:
http://support.microsoft.com/kb/295657

Stupid that they consider the “modified” date for the archive function because my ‘modified date’ entry is wrong for most of my emails. Beside, how would you ‘modifify’ received emails in your inbox? Well, over 1000 emails from 2005 show in my inbox ‘modified 12/18/2008″ and I am sure I have not touch any of these emails.

By: FrankFlorida

FrankFlorida — Sun, 04 Jan 2009 01:39:20 +0000

Wow, can not believe so many people have the same problem an still no fix. I try to use Autoarchive to smaller my 2 GByte .OST file while moving items to a local .PST file – NOTHING no Emails moving… it only creates empty folders. I tried several times. I am on a hosted Exhange server. Anybody found the bug?