Backup or Transfer Microsoft Office 2007 Quick Parts Between Computers

After reading an article I wrote over at Lifehacker on how to use the Quick Parts feature in Outlook, reader Jason wrote in asking how you can transfer them to another computer once you’ve created them, and it seemed useful enough to explain for everybody’s benefit.

In case you’ve never seen this feature before, open up a new email in Outlook 2007 and click the Insert tab, then the Quick Parts button, where you can create or use the quick parts.

For more information on how this feature works, you can read my article over at Lifehacker: Save Time and Typing with Outlook 2007’s Quick Parts.

Finding the File For Backup

Open up explorer and then browse to the following folder:

%APPDATA%\Microsoft\Templates

You should see a file named NormalEmail.dotm in this folder, which is what you will need to backup or transfer.

Copy this file to a flash drive, or wherever you would like.

Transferring the File

Find the same directory on the target / restore system and then paste the file in, overwriting the current one. Make sure that you close Outlook or Microsoft Word before doing so, or else you’ll get an error message.

Open up Outlook, and you should see the Quick Parts from your other computer in the list:

While testing I transferred the Quick Parts from my Vista computer over to XP, both running Office 2007.

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This article was originally written on 08/14/08 Tagged with: Microsoft Office, Microsoft Outlook, Microsoft Word

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Comments (3)

1. January 26, 2009 11:13 pm
   David Witteried

   I have tried this to move the NormalEmail.dotm file to a co-worker’s computer and when I go to the Quick Parts menue it is empty, as though the quick parts were never created. Have you tried installing the template on someone else’s profile? I seems like there may be a registry issue at work here.

   This would be realy usefull where I work becuase we need to use 6 different boilerplate disclaimers for FOUO e-mails depending upon content. Any help would be appreciated.

   Thanks,

   David Witteried

2. August 11, 2009 5:31 pm
   Anna Marie

   Tried to locate the %appdata%\microsoft\templates in my programs directory and couldn’t find anything simarly named. I’m runnng Windows Vista 64 bit with Office 2007. Any suggestions for other names and/or file locations? Thanks!

3. October 23, 2009 3:31 am
   Stuey

   Fantastic help. This is great. With one of my users having 15 quickparts and the problems we’ve had with PC equipment and subsequent re-installs, this saves me 30 mines every time I do a reinstall. Why MS office doesn’t have an export feature, I don’t know. Now all I need to find out is how to export an IMAP account settings so I don’t have to waste 10 mins setting that up!

   Thanks again!