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Add Signature In Outlook 2007 Using The Ribbon

Adding your contact information as a Signature to your emails is very useful in a corporate environment, but also for personal emails as well.  You can add a signature the same way as you would in 2003, but you can also use The Ribbon as a new way to add your signature.

Open up Outlook 2007 and click on New to compose a new message, then click on the Insert tab on the Ribbon and choose Signature.

Click on the New button on the Signatures and Stationery screen, type in a name for your signature then click OK.

Now use the Edit signature box to compose your signature. You can change the colors, fonts, etc.

You can use the “Choose default signature” section to choose a specific signature for different email accounts, if you have more than one account. When you are done click OK to proceed.

Now go back to the message you want to compose and choose which signature you wish to use.

Your selected signature will now appear.  The great thing about this feature is you can have a custom signature for every person in your contact list if you want, and easily pop it into your message!

Lowell Heddings, better known online as the How-To Geek, spends all his free time bringing you fresh geekery on a daily basis. You can follow him on if you'd like.

  • Published 05/19/07

Comments (11)

  1. Jo BAldridge

    Signature feature in Outlook 2007 – I am unable to resize my photo or format it in the signature window – any idea on how to get around this?Jo

  2. mysticgeek

    Have you tried to resize the picture in another photo application? Even Word or Paint should work.

  3. AT

    I wanted to add a new signature in Outlook, but when I click on the “Signature” button, nothing happens. No new window opens. It seems like the button is dead. Can you help?

  4. mysticgeek

    AT …

    Have you tried a repair … or should I say “diagnostic”? You can learn to do that here:
    http://www.howtogeek.com/howto/microsoft-office/detect-and-repair-applications-in-microsoft-office-2007/

  5. ally

    how do i use an html template as the signature?

  6. Mandy

    I am using Outlook 2007. I have created my email signature and just picked a new stationary. In my signature there is a space between my name and my title that I do no want to be there. How in the world do I delete this space?

  7. MB2350

    With office 2K7 Microsoft went off the reservation in SO many ways, signatures among them. We USED to be able to create an html signature and the editor would clone that to a plain text file and a rich text file automagically. It would also insert the plain text signature into plain text messages. NOW, we have freaking ribbonz and we must edit out extended ASCII characters in signatures because Outlook just pastes the html signature into messages without any regard to text format. THANKfully I still have Office Pro 2003.

  8. jeff

    Office 2007 is messed up with the signature html feature. Should just leave stuff alone.

  9. Tom

    Help if you can. In outlook, I deleted all of the signatures and they are still showing when I click on the signature button. I opened outlook and did the following; tools/options/mail format/signatures. I highlighted each name and deleted every name/signature.

    However, from the insert tab in the “new email” window or from the signature button in the “include” section, I can click on the signature button and the names I deleted still appear in the drop down. But when I click the signature link in the drop down, which opens the signature/stationary page, none of the names or signatures appear.

    Aditionally, I can successfully re-enter the exact same names I deleted, and when I click on the signature button, which opens the drop down, each name appears twice. However, only when I click the second entry will it insert the name and signature in the email. Clicking the original name does nothing.

    Finally, if I delete the second entry/duplicate, the name is removed from view in the drop down, as it should be, but the original name still is listed.

    I’m using outlook 2007, XP.

    Thanks.

  10. RFS

    I would like for outlook to give me a prompt before sending or before writing asking if I want to add a signature. Is there such a thing?

  11. Jack

    Thanks for a nice presantation

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