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Beginner: How to Assign Tasks to Other People in Outlook 2010

The Tasks feature in Outlook is a great way to keep track of what you need to get done, but it’s also a good way to help collaborate with others and assign tasks to them. Here’s how to assign tasks to other people easily.

Note: the ability to assign tasks to others has been around for a while, so you can use it in previous versions out Outlook as well, it’s just in a slightly different place.

How to Assign a Task to Someone

There are a couple of ways you can assign tasks, including while you’re creating a new task—all you need to do is click on “Assign Task” on the Ribbon.

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Or while you’re looking at the Tasks pane in Outlook, you can right-click on it and select Assign Task from the menu. This should work from any of the Tasks views.

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Now you just need to enter the email address of the person who you’re assigning the task to.

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Then the person you assigned the task to can add it to their list and send updates on it.

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If you’re new to Outlook and the Tasks feature, this should get you started, and don’t forget to delegate your tasks!

Lowell Heddings, better known online as the How-To Geek, spends all his free time bringing you fresh geekery on a daily basis. You can follow him on if you'd like.

  • Published 10/14/10

Comments (5)

  1. Wevenhuis

    Can the task assignments be sent to emails on other platforms, or does the receiver need outlook?

  2. Badger

    I’m trying to create a task for myself, but link it to a contact so that I can be able to search all of the things I want to do for that particular contact. How do I do this in Outlook 2010?

  3. fly2hi

    Not surprised you haven’t rec’d an answer Badger. looks like its impossible. Or is it a case that only a few of us work this way and others don’t understand the problem. In 2002 it was easy, I could be viewing a contact, click ‘actions/new task for contact’, opens a task window already linked to that contact..easy

    Now it seems in 2010 i have to create a new task, then ‘assign’ it to the contact which means searching for the contact that is right in front of me. Granted, not a huge problem, but when you’re working like this non stop it is a real pain.

    It’s nothing to do with ‘assigning’ a task as in sending someone an email about it, you just want to link it as a way of keeping notes related to that contact, bit like onenote, but with more options

  4. tech.exec

    Question: After I assign a task to an employee, he can of course send a status report. However, there are times when I sit with the employee 1:1, and now I want to update his task, with a new info he added on our face to face meeting.
    Unfortunately, it seems I cannot do it. After the task is assigned to him, I cannot update the task myself, only the person who’s the task assigned to can do it.

    Can this be resolved? It’s a real pain without this feature. It means we cannot co-work on the same task.

  5. Diddy

    I have no problem assigning tasks, but I am looking for more information on how to view the tasks from a management standpoint. I have figured out how to “share” tasks and I am looking to see if anyone know how to view the subfolders from the task owner. When viewing shared tasks, I can only see the tasks that have not been put in a folder. any suggestions?

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