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How To Add Comments to Documents in Word 2010

If you’re sharing or collaborating on a Word document, you might want an easy way to add comments to parts of text. Here we look at how to add comments to documents in Word 2010.

We previously looked at how to use comments in Word 2007 and it allows you to make comments in Word documents easily. Here we take a look at how to do it in Word 2010 which is essentially the same concept but a bit different.

Insert Comment

To insert a comment in a document, highlight the area of text where you want to comment on. Click the Review tab on the Ribbon then click New Comment.

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That opens up a balloon pointing to the highlighted text you can leave your comment in.

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You can leave as many comments as needed in the document, in this example we created three comments in different areas. Now you or anyone you’re sharing the document with will be able to read the comments.

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Review Comments

You might want to just take a look at the comments you’ve made in the Reading Pane. Again click the Review tab and then select Reading Pane, and how you want them to display, either Horizontal or Vertically.

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Here is an example of reviewing the comments in Horizontal View. You can see the comments, when they were made, and by whom. Click on an individual comment and it will take you to the section in the document where it’s at.

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Here is what it would look like to have your comments show in the Reading Pane Vertically on the left side. You can choose whichever view works best for you.

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Leave Comments to the Comments

Sometimes you might want to respond to a comment and can do so by leaving one to the existing comment. This feature really comes in handy when collaborating on documents and for brainstorming. Just highlight the existing comment and click the New Comment button.

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Then you can leave another comment to the existing comment underneath it.

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Delete Comments

After corrections have been made or you change your mind about something, you might want to delete the comment. Just highlight the comment you want gone and click the Delete button.

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Or you can select the dropdown and delete all comments from the document too.

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Creating comments in Word 2007 & 2010 is like it was back in the day when the your college professor had the red pen and would circle text in a term paper and make comments on the side of the paper. Using them in Word 2010 is a lot easier and certainly much neater as well.

Brian Burgess worked in IT for 10 years before pursuing his passion for writing. He's been a tech blogger and journalist for the past seven years, and can be found on his about me page or Google+

  • Published 08/26/10

Comments (8)

  1. sanse

    thank you!

  2. Robson Eustáquio de Mesquita

    This is really cool. The blog looks good. Robson Eustaquio de Mesquita

  3. True Religion

    just what i want.

  4. Jasmine

    What if you don’t even have the “review” tab on the top?

  5. Maryza

    How do you edit comment numbers? Whenever I go to insert comments, it starts with 21 as it’s default. It would be nice to be able to edit them. It would also be nice to be able to use various colors, but I already know that’s not possible.One other question, is there any way to re-size the comments/ comment pane?

    Thank you

  6. gr8abe

    great explanation, though i think you could get this all on Microsoft’s website

  7. cpoland

    Nice, but you assume everyone uses “balloons” which I hate. I couldn’t get this to work right (every time I go to change the text of the comment, it jumps to a completely different part of the document and is really frustrating). After giving up and turning balloons on for comments and formatting only, it works correctly. Yet another thing to hate about Word 2010! Thanks for helping me figure this out!

  8. Greg

    Have you guys found any add-ins for Word 2010 which will allow us to again leave AUDIO COMMENTS? I can see that the functionality which used to be there (2007) is gone – other than inserting from either file sources or OneNote … and would really like to find a way to get this working again. Also noted that the audio comments are supported in Office 2011 for MAC…

    Any thoughts?

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