Do you enjoy the rich feature set of OneNote but prefer Evernote’s online syncing? Here’s how you can get the best of both worlds with OneNote 2010 and the free Office Web Apps.
If need to take notes, create outlines, or store random things from your work and life, OneNote is a great tool that’s been part of Office since 2003. OneNote is one of the least-known applications in the Office suite today, but is now included in all editions of Office 2010 so it’s available to more users than before. Additionally, anyone with internet access can use the free OneNote Web App in Office Online. Let’s look at how you can combine these offerings together so you can access your important notes from anywhere and collaborate with colleagues as well.
Office 2010 is designed around integration with the Office Web Apps, and OneNote seems to be the most integrated part. In fact, when you create a new notebook in OneNote 2010, the default option is to create a Web notebook.
Add a name to the new notebook, and then if you haven’t integrated Office with your Live ID yet, click Sign In.
Enter your Windows Live ID email address and password, and click Ok.
After a few moments, you’ll see the folders from your SkyDrive and Office online account. Select the folder you want to save the notebook in, and then click Create Notebook. Select a private folder if you only want to access it yourself, or select a shared folder to share it with your friends or colleagues.
OneNote will now create the new notebook and connect to it online.
After a few moments, the notebook will open in OneNote. You’ll be prompted to email a link to the notebook to someone, but if you created the notebook just for yourself, click No, Thanks.
Now, everything you enter in this notebook will be automatically synced with your Office Online account so you can access the notes from anywhere. You can save any information you want in OneNote, and know it’ll always be accessible. Note that synced notebooks have a globe icon on the notebook, showing that they’re saved online.
Sync Existing Notebooks
You can save an exiting notebook to the web as well. Open the file menu, click the Share on Web link under the notebook you want to sync. This will let you save the notebook online as above.
If the notebook was created in an older version of OneNote, you may need to convert it to 2010 format first. Click the Upgrade button to begin the process.
Click Convert to 2010 in the dialog box that appears, then repeat the steps above to save it online.
OneNote and the Cloud
Once your notebook is synced, you can access it from your Office Online account. Here you can view or edit your notes directly in your browser, even if you’re on a computer that doesn’t have OneNote installed. For more information about the OneNote Web App, check out our screenshot tour of the Office Web Apps.
If you’d like to open an online notebook in OneNote 2010, click the Open in OneNote button in the online editor. Confirm that you want to open the document, and then after a few moments the notebook will download and open in OneNote.
The OneNote Web App allows you to simultaneously with other users, and this works with shared notebooks in OneNote 2010 on your desktop as well. This is one area OneNote 2010 really shines. Here we’re editing the same shared OneNote notebook in OneNote 2010 and in the OneNote Web App, each logged in with a different Live ID. Whether you’re across the room or across the globe, this is a great way to collaborate with colleagues and friends.
OneNote 2010 is a great collaboration tool when combined with the Office Web Apps. Whether you’re trying to keep up with the random things you find online or organize your notes for a research project, you can feel safe knowing that you’ll always be able to access your notes offline or online.