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Add Your Gmail Account to Outlook 2010 using POP

Are you excited about the latest version of Outlook, and want to get it setup with your Gmail accounts?  Here’s how you can easily add your Gmail account using POP to Outlook 2010.

Getting Started

Log into your Gmail account an go to your settings page. Under the Forwarding and POP/IMAP tab make sure POP is enabled.  You can choose to enable POP access for all new mail that arrives from now on, or for all mail in your Gmail account.  On the second option, we suggest you chose keep Gmail’s copy in the Inbox so you can still access your emails on the Gmail server.

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Add Your Account to Outlook 2010

If you haven’t run Outlook 2010 yet, click Next to start setup and add your email account.

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Select Yes to add an email account to Outlook.  Now you’re ready to start entering your settings to access your email.

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Or, if you’ve already been using Outlook and want to add a new POP account, click File and then select Add Account under Account Information.

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Outlook 2010 can often automatically find and configure your account with just your email address and password, so enter these and click Next to let Outlook try to set it up automatically.

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Outlook will now scan for the settings for your email account.

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If Outlook was able to find settings and configure your account automatically, you’ll see this success screen.  Depending on your setup, Gmail is automatically setup, but sometimes it fails to find the settings.  If this is the case, we’ll go back and manually configure it.

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Manually Configure Outlook for Gmail

Back at the account setup screen, select Manually configure server settings or additional server types and click Next.

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Select Internet E-mail and then click Next.

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Enter your username, email address, and log in information. Under Server information enter in the following:

  • Account Type: POP3
  • Incoming mail server: pop.gmail.com
  • Outgoing mail server: smtp.gmail.com

Make sure to check Remember password so you don’t have to enter it every time.

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After that data is entered in, click on the More Settings button.

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Select the Outgoing Server tab, and check My outgoing server (SMTP) requires authentication.  Verify Use same settings as my incoming mail server is marked as well.

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Next select the Advanced tab and enter the following information:

  • Incoming Server (POP3): 995
  • Outgoing server (SMTP): 587
  • Check This server requires an encrypted connection (SSL)
  • Set Use the following type of encrypted connection to TLS

You also might want to uncheck the box to Remove messages from the server after a number of days.  This way your messages will still be accessible from Gmail online.

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Click OK to close the window, and then click Next to finish setting up the account.  Outlook will test your account settings to make sure everything will work; click Close when this is finished.

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Provided everything was entered in correctly, you’ll be greeted with a successful setup message…click Finish.

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Gmail will be all ready to sync with Outlook 2010.  Enjoy your Gmail account in Outlook, complete with fast indexed searching, conversation view, and more!

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Conclusion

Adding Gmail using the POP setting to Outlook 2010 is usually easy and only takes a few steps.  Even if you have to enter your settings manually, it is still a fairly simple process. You can add multiple email accounts using POP3 if you wish, and if you’d like to sync IMAP accounts, check out our tutorial on setting up Gmail using IMAP in Outlook 2010.

Matthew digs up tasty bytes about Windows, Virtualization, and the cloud, and serves them up for all to enjoy!

  • Published 05/19/10

Comments (54)

  1. Noone

    Great! First syncing Gmail with IMAP, now POP.
    Next up I want to know how to sync Google Calendar with Outlook 2010! ;)

  2. Luc Schots

    Two questions…

    - Why would I choose POP or IMAP, since both are possible with GMail?

    - Is it possible to acces an @live.be, or @hotmail.com email account from Outlook?

  3. Don Moore

    I have used Gail with Outlook 2007 and thought that IMAP was the preferred method for using the two together. Is this not the case? Is POP3 preferable, and if so could you describe why? Thanks.

  4. Sally Hayward

    I have upgraded to Office 2010 and cannot, even using your instructions send gmail (receive is fine). I had to change to an IMAP setting which I hate.

    HELP.

  5. Nithin

    Very impressive article. thanks for sharing!

  6. Matthew Guay

    @Sally Hayward – Make sure you’ve check the “My outgoing server (SMTP) requires authentication” in the Outgoing Server tab as above. Leaving this unchecked is a common problem that makes it impossible to send Gmail.

  7. Matthew Guay

    @Don Moore – IMAP is preferable if you want to keep your email synchronized between Outlook and the cloud. But if you simply want to use Outlook as your main email program and never/rarely login to Gmail.com, then using POP3 may make your email work better/faster. Also, some people use this just to backup their Gmail offline; POP3 is fine for this. Basically, each solution has its use, so just pick the one that works best for you!

    @Luc Schots – Hold tight … we’ve got an article on syncing Hotmail coming soon!

  8. Bingo

    Nice article. But how can I write using Outlook from my own smtp server, and let gmail fetch using pop, and then grabbing with outlook, leaving pop empty in outlook shows always an error message

  9. Matthew Guay

    @Bingo – Try entering your Gmail info for your POP3 server, and your own SMTP server info in the Outgoing mail server info on the same account in Outlook. On the Outgoing Mail settings tab, you can even have your SMTP server use different credentials than your POP3 incoming, so that should work fine.

  10. Koopaz

    @Luc Schots,

    Yup

  11. Thomas

    Why do private people still prefer the hassle to use Outlook compare to a webmail like Gmail or Hotmail? I can understand in the scope of a business of company, but why bother for your home private address ?

    What features Outlook (or other email clients) are offering that webmail apps do not provide?

    thanks

  12. lenny

    Hi, can someone advise on how to change the location of MyGmail.pst file? Seems by default, it will be loaded, after you setting up POP3, at the following location:
    C:\Documents and Settings\Administrator\My Documents\Outlook Files

    The problem is, obviously, the size is keeping growing and fill up your C drive. Thanks,

    Lenny

  13. Matthew Guay

    @lenny – Yes, you can move your .pst file’s location … here’s an article from Microsoft that should help – http://office.microsoft.com/en-us/outlook/HA011124801033.aspx.

  14. mramzy

    hi, this is great post
    but what about gmail folders ??
    it works well with IMAP , but what about POP3 ?

  15. Frank

    Your instructions are very clear and easy to follow… but my connection still doesn’t work. I have tried the quick setup and the manual settings. I have double and triple checked everything. Ii still get the following error:
    Log onto incoming mail server (POP3): Your e-mail server rejected your login. Verify your user name and password for this account in Account Settings. The server responded: -ERR [AUTH] Username and password not accepted.

  16. T.E.Banker

    Yes, instructions very clear and easy to follow, thanks.
    Since my Outlook 2010 settings were not working with the settings I had used with all my previous Outlook versions, I was stumped why my Outlook tests kept failing.
    I tried sending a separate test message from my Outlook 2010, which tried to send, but failed.
    When I changed the Outlook 2010 setings per your article, the Outlook 2010 tests worked just fine.
    However, although my other two email settings have no problem sending and receiving — after following your Gmail article’s instructions — when I tried to send my own test message with my new Gmail settings, nothing happened: Outlook didn’t even try to send.
    Any ideas what is going wrong with my Outlook 2010 now?

  17. Bill

    I was just having an issue with sending email via Outlook 2010. I was receiving fine. Interestingly after checking and rechecking the port settings I clicked the use defaults button setting them back to ports 110 and 25…and its working beautifully.
    As for why I use Outlook instead of the web interface, really its the rules option. I have Outlook setup to automatically move incoming messages based on who they are from and such to certain folders. Last I looked Google would not allow folders and certainly not automatic sorting. Outlook also has a better contacts manager, calender (although I am STILL waiting for Google Calendar Sync to work with 2010). Outlook just has a lot more management features right at your fingertips.

  18. JMM

    Just had the same experience as Bill. Downloaded my Office 2010 apps today and struggled with outgoing Outlook email via my google account. Tried the suggestions above and the only thing that worked was clicking the “use defaults”.

  19. Katsuhide Mabuchi

    Anyone knows why Gmail help site does not list Outlook 2010 as a compatible email client program? My experience indicates not 100% compatibility. One of my PCs uses Office 2007, Student and Home version, and Outlook 2010. I first tested IMAP settings and everything appeared OK. So, I changed to POP settings. Now I can not get messages although I can send out messages. Outlook testing does not report any error. The same settings (except port number for outgoing) on Outlook 2003 and Office 2003 work fine.

  20. Augie

    Does anyone know how to “re-forward” gmail messages into Outlook? I recently fried my laptop and have set up my gmail accounts on my new laptop in Outlook 2010. Everything is fine but I can only bring in new messages from my gmail inbox that have arrived since I set up the Outlook account. All the messages in my gmail that were there prior to this don’t come in. I’m hoping there’s a way to get them all back into my new .pst file.

    Thanks in advance.

  21. Sherry R

    Thank you thank you thank you thank you!!!!!

  22. Brendon Versfeld

    Simple easy to follow steps. This worked perfectly for me first time.

    Also, thanks to Matthew Guay for actually responding to user issues. I will be using this website far more often from now on…

  23. Richard

    These instructions are great. However, when I add the new email account in Outlook 2010, it seems to create a new data file including a new and separate Inbox.

    Does someone know how to simply add the gmail account so that it goes into the Inbox of the originally setup Outlook.pst data file rather than creating a new email account and Inbox?

    I must be overlooking something. I just want to keep all of my email merged into one (the original) Inbox and Outlook.pst data file.

    Thanks.

  24. LIROSKHAN

    I got an error message when i setting my Gmail oulook How can i solve it

    Send test e-mail message: The operation timed out waiting for a response from the sending (SMTP) server. If you continue to receive this message, contact your server administrator or Internet service provider (ISP).

  25. Bernoodle

    I was having constant errors both sending and receiving Gmail from Outlook 2010. I had followed the directions directly from Gmail but nothing worked. I spent several hours scouring the Internet for an answer but no one seemed to have a definitive diagnosis. In the end, I just changed the setting under More Settings > Advanced from TLS to Auto under the “Use the following type of encrypted connection:” selection menu.

    I would be curious to see if this works for anyone else. Like I said, all other settings are directly from the standard, Gmail setup directions.

  26. Paulo Cardoso

    I remove SPA check box authentication and works fine.

  27. Kylee

    It does not work I have tried both of them.

  28. Sami

    thanks alot…

  29. Babu

    This is the best information you gave. There are lots of know how claimers put their ego online with wrong information.

  30. Albert Swart

    It is also very common for your ISP to block your outgoing emails. Best way is also to use your ISP’s smtp settings.

  31. David

    My wife has switched to Outlook 2010 and didn’t like the IMAP so I changed it to POP. The send and receive a test message worked. Then when I clicked on send/receive outlook started downloading all the Gmail. Outlook started to download all 872 email in the Trash folder, 2497 email in the All Mail folder, 1850 email in the Sent Mail folder, but didn’t seem to want to download all 20 messages in her Gmail in box. How can I download only Gmail in her In Box and not all the other folders?

  32. JK

    Hi,

    Your tutorial helped me in configuring POP3 mail for Gmail successfully. Thanks for your efforts.

    Thanks and regards,

    JK.

  33. RJC

    I was successful in getting Gmail to work in 2010 Outlook and saw this comment about setting the ‘Root Folder Path’ in advanced IMAP settings to [Gmail] . Claims this way you will have a cleaner folder structure in Outlook. Anybody know what he is talking about or how to do it?

  34. kenawy

    how do that for yahoo mail

  35. paula

    Yeah! it worked! I tried the instructions by a Microsoft employee and nothing worked. You are genius!

  36. neal

    I have Outlook 2010 on a new computer and use Outlook for email. I have no trouble receiving anyone’s incoming email… but, strangest thing, only gmail account emails NEVER show up… since we installed the new computer and software. I’ve tried everything I know how. Help. Thanks.

  37. JOSE ALBERTO

    I HAVE ONE IMPORTANT ISSUE
    by JOSE ALBERTO
    (ACAPULCO, MEXICO)

    HI AND THANK YOU IN ADVANCED FOR TAKING UR TIME READING THIS:

    I HAVE A PROBLEM I LIVE IN MEXICO, THE TELMEX COMPANY IS THE ONE THAT CONTROLS 90% OF THE CONECTIONS TO THE WEB, RECENTELY THEY CLOSED A LOS OF PORTS OF THE MODEMS (25, 3535,587,80 AND MORE) SO WE CANT USE OUTLOOK TO SEND EMAILS VIA SMTP.

    I TRIED USING A GMAIL ACCOUNT TO TRY TO SOLVE THIS IT CONNECTS FINE VIA IMAP, BUT SINCE IM STILL RECEIVING EMAILS FROM THE OTHER ACCOUNTS (EX. MYDOMAIN.COM), WHEN I ANSWER THEM THE MESSAGE IS SENT FROM THE GMAIL ACCOUNT.

    GMAIL OFFERS TO SOLVE THIS USING DIRECTLY IN THE BROWSER, NO PROBLEM WITH THAT, THE “ISSUE HERE” IS THAT I NEED TO DO THAT FROM OUTLOOK. SINCE MY CLIENT IS USED TO WORK FROM THERE (CONTACTS, CALENDARS, ETC).

    IS THERE A WAY TO SENT MESSAGES FROM OUTLOOK USING A GMAIL ACCOUNT, “BUT THAT THE MESSAGE SHOWS OTHER ACCOUNT THAT I WANT (EX. MYDOMAIN.COM)?

    THANKS IN ADVANCED, A LOT OF PEOPLE OVER HERE WILL APRRECCIATE ANY CONTRIBUTIONS TO THIS

    GREETINGS FROM ACAPULCO, MEXICO.

    BEST REGARDS

    JOSE

  38. Eric

    I’m having some trouble and I’m hoping someone here might be able to offer some assistance. I’m a long time user of Office and Outlook, dating back to at least Office 97 and including every major version since, so I’ve been around the block with it more than a few times. I’ve been using it with both corporate Exchange accounts as well as personal AOL accounts for a decade, using Office XP, Office 2003, and Office 2007. However, last night I installed Office 2010 on another system in my house and I decided I wanted to start using my GMAIL account with the newly installed Outlook 2010, in addition to my AOL account. Therein lies the rub so to speak.

    My AOL account auto-configured effortlessly with Outlook 2010, but GMAIL is failing miserably. I’ve tried to let it auto-config like AOL, and I’ve tried to configure it manually with both IMAP and POP3, no dice either way. I’ve followed the directions from multiple sites to the letter best I can tell. I’ve specified the account type (IMAP or POP3), incoming and outgoing mail servers (IMAP.GMAIL.COM or POP.GMAIL.COM, and SMTP.GMAIL.COM), changed the Incoming Server to 993 with SSL for IMAP, or 995 for with SSL POP3, changed the Outgoing Server to 587 with TLC, and selected My Outgoing Server Requires Authentication (use same settings…). No dice. I’ve even cleared the Captcha lock just in case. The system in question is a pretty clean XP SP3 install, and it fails whether I have Windows Firewall enabled or disabled. I’m running Malwarebyte’s though it doesn’t block ports, but it fails even if that’s disabled.

    When I try auto-config it fails the first time using an encrypted method, and the second time using an unencrypted method. When I configure the account manually and test the settings it just tries to log in to the incoming mail server until the timeout, then tries to send the test email, and both fail of course with the typical failure messages. “Log onto incoming mail server (IMAP): The connection to the server failed.” and “Send test e-mail message: Outlook cannot connect to your outgoing (SMTP) e-mail server. If you continue to receive this message, contact your server administrator or Internet service providera (ISP)”.

    I’ve tried everything I can think of off hand, but maybe I’m missing something stupid. Constructive suggestions are welcome. TIA

  39. GaryL

    I have tried to set this up several times and I am getting more and more frustrated!

    I have checked and double checked all my settings and it still will NOT receive emails.

    The test email works fine. I get green ticks to say all is well but when I click send and receive I get an unknown error. It says “dowloading message 1 of x” then “2 of x” then just send/receive error.

    What is going on?

    Thanks
    Gary

  40. Angelo

    I am trying to configure outlook 2010 to connect to gmail. I have followed your instructions for pop3 and receive the following mesage:Log onto incoming mail server POP3 failed.
    I have norton AV on the laptop.
    I know outlook works because I can receie and send emails using outlook2003 with XP professional.
    Any suggestions are welcome

  41. Angelo

    I finally got the outlook to work. Your instructions were right on. On the email settings panel, I checked the ‘Require logon using Secure Password Authentication (SPA) and the test account settings ran sucessfully. Connected to gmail and downloaded all my messages.

    Thanks again

  42. nithin

    its very useful….

  43. Onur

    Good to have mails without opening a browser on pc.
    Great article thanks.

  44. Berlinda

    Thank you soooooooooooooo very much. I was on the phone with the tech suppot from Time Warner for hours and they could not help me set-up Outlook. Now I can use gmail through my outlook and coordinate my life…bg

  45. Sarah in Sydney OZ

    Awesome instructions – thanks a whole bunch. I got this to work in about 15 mins and I’m no IT boffin. Whoo hoo!!

    ( A HAPPY customer)

  46. praveen

    I got little problem on gmail in outlook – When i update outlook2007 to outlook2010 gmail not supporting in 2010. Some one can guide me please..

  47. praveen

    outlook2010 doesnt work for me send/receive error even i use pop or imap…

  48. Dale

    Any way to do it with web-based accounts?

  49. Mahmood

    Thank you so much.
    It so so useful.

  50. JunzTan

    Needs help here! I m using gmail in outlook and it is very slow for sending message… i had try IMAP and POP and the result is same… but i try direct send through gmail website and it is faster then using outlook… how to make it more faster?

  51. Vic

    Instructions very clear and worked perfectly for Outlook 2010/Windows 7.

    Thanks…

  52. Aubree

    The pop settings worked however I’m having a technical difficulty: How can I make it so Outlook only imports from my Gmail “Inbox” and not from my “All Mail”. It’s trying to pull all 5,000 plus emails from that “All Mail” folder and that contains a bunch of “sent” emails as well. I’ve googled a bunch of questions but can’t seem to find any answers to this particular issue…any advice?

  53. Shana

    I’ve done everything it said to do, and the test works fine, however instead of saying congrats it worked outlook says request failed?

  54. tuyen huynh

    It finally worked!!!! Thank you SOOO much! I’ve been trying to switch IMAP to POP for the longest time now. =))))))))

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