SEARCH

How-To Geek

Share OneNote 2010 Notebooks with OneNote 2007

OneNote is the new star of the Office Suite, and is included in every edition of Office 2010.  OneNote’s file format has been changed in the 2010 version, so here’s how you can still share your notebooks with those using OneNote 2007.

Convert your OneNote Notebooks to 2007 Format

If you open a notebook from OneNote 2010 in OneNote 2007, you may see this warning informing you that the notebook was created in a newer version of OneNote and cannot be opened.

sshot-307

To make your 2010 notebooks compatible with OneNote 2007, you need to convert them inside OneNote 2010.  In OneNote 2010, open the File menu; this should open to the Info tab by default.  Select the Settings button beside the notebook you want to use in OneNote 2007, and select Properties.

sshot-258-maguay@live.com,Matthew-PC

In the properties dialog, click “Convert to 2007”.

sshot-260-maguay@live.com,Matthew-PC

You may see a warning that some formatting, content, and history that is incompatible with OneNote 2007 will be removed.  Click Ok to continue.

sshot-261-maguay@live.com,Matthew-PC

OneNote will automatically convert everything in this notebook to 2007 format.  If your notebook is very large, this may take a few minutes.

sshot-262-maguay@live.com,Matthew-PC

Once the conversion is completed, you can re-open the properties dialog to see the change.  The format is listed as OneNote 2007 format, and you have the option to convert to 2010.  Your 2007 formatted notebook is still fully usable in OneNote 2010, but you may not be able to use some of the newer features in it.

sshot-263-maguay@live.com,Matthew-PC

Now that your notebook is in 2007 format, you can share it with OneNote 2007 users.  Here’s our notebook, the OneNote 2010 guide, open in OneNote 2007 after the conversion.

sshot-308

Conclusion

OneNote can be a great collaboration tool, and with this simple trick you can collaborate with those using older versions of OneNote.  Additionally, if you are currently running Office 2010 beta but plan to switch back to Office 2007 when the beta expires, then make sure to do this to any new notebooks you’ve created so you can still use them.

Matthew digs up tasty bytes about Windows, Virtualization, and the cloud, and serves them up for all to enjoy!

  • Published 04/28/10

Comments (9)

  1. Sandor Lenner

    Is this approach Only applicable fot network sharing?

    I assume that if oneness the
    Web Location method 2010 or 2007 is not relevant ?

    Sandor Lennerl

  2. Jon

    Only problem is what if I don’t have 2010 available? How to I open a 2010 document from within 2007 without being able to convert it from within 2010?

  3. Jospeh

    Excellent post and great screenshots…thanks for sharing!!!

  4. mike

    what if i don’t have onenot 2010 available to me at the time?

  5. Dan

    @ Mike and Jon: as you can tell by the lack of response: it looks like we are all screwed, unless we uninstall 2007, install trial 2010, convert, uninstall 2010, reinstall 2007. Thanks, Microsoft.

  6. Rosie

    I have both versions, but my favorite think is that there are no properties in the Notebook besides version and Navigation Pane color. Hardly “properties’ in the current sense of the word. I also found that 2007 had an extensive Guide with lots of helpful things. Post-upgrade, I still had the 2007 guide but the 2010 Guide was frighteningly trivial. looking at thousands of users who have 2010 only coming and now must find a 2010 only machine to see what’s available as help. Cheers

  7. d

    it helped!

  8. relegated

    Thank you, this was helpful.

  9. Diane

    Thanks so much – really helped.

Enter Your Email Here to Get Access for Free:

Go check your email!