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How-To Geek

Mail Merge

A mail merge is a software function that produces multiple documents (which could be printed form letters, emailed letters, printed labels, or other outputs) from a single template form using a structured data set as input.

Mail merges are useful when you have a structure data set (such as your address book) and you wish to create a lot of something (such as pre-printed holiday envelopes with the mailing addresses of your friends and family already printed on them). By using the mail merge function in your word processor, you can send hundreds of pre-populated envelope labels to your printer, saving yourself from the headache of manually typing (or cut and pasting) the addresses into the envelope template.

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