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(Solved) - Meeting invitations to contact groups

(3 posts)
  • Started 1 year ago by partonius
  • Latest reply from partonius
  • Topic Viewed 891 times

partonius
Posts: 2

Using Outlook 2010, how do you send a meeting invitation to a contact group? Used to be simple in Outlook 2007 but difficult in Outlook 2010. Keep getting a message when entering a contact group that "only users with SMTP addresses can be invited"

Posted 1 year ago
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Scott
Posts: 5618

Welcome to HTG partonius,

Taken straight from Outlook 2010's help center: Are you still getting the error after trying this method? (edit- this doesn't seem to be the right answer for an Exchange problem).
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Schedule a meeting with others
A meeting is an appointment that includes other people and can include resources such as conference rooms. Responses to your meeting requests appear in your Inbox.

In Calendar, on the Home tab, in the New group, click New Meeting.
Keyboard shortcut To create a new meeting request from any folder in Outlook, press CTRL+SHIFT+Q.

In the Subject box, type a description.
In the Location box, type a description or location. If you use a Microsoft Exchange account, click Rooms to choose from available rooms.
In the Start time and End time lists, click the start and end time for the meeting. If you select the All day event check box, the event shows as a full 24-hour event, lasting from midnight to midnight.
Note If you want to schedule meetings based on an alternate time zone, on the Meeting tab, in the Options group, click Time Zones.

In the meeting request body, type any information that you want to share with the recipients. You can also attach files.
On the Meeting tab, in the Show group, click Scheduling Assistant.
The Scheduling Assistant helps you find the best time for your meeting.

Click Add Others, and then click Add from Address Book.
In the Select Attendees and Resources dialog box, in the Search box, enter the name of a person or resource to include at the meeting. If you are searching with the More Columns option, click Go.
Click the name from the results list, then click Required, Optional, or Resources, and then click OK.
Required and Optional attendees appear in the To box on the Meeting tab, and Resources appear in the Location box.

The free/busy grid shows the availability of attendees. A green vertical line represents the start of the meeting. A red vertical line represents the end of the meeting.

Free/Busy grid

The Meeting Suggestions pane locates the best time for your meeting (when most attendees are available). To select a meeting time, click a time suggestion in the Meeting Suggestions pane, or pick a time on the free/busy grid.

To set up a recurring meeting, on the Meeting tab, in the Options group, click Recurrence. Choose the options for the recurrence pattern you want, and then click OK.
When you add a recurrence pattern to a meeting request, the Meeting tab changes to Recurring Meeting.
Notes

To change the advance time of the meeting reminder, on the Meeting tab, in the Options group, click Reminder and click the time you want. Clicking None turns off the reminder.
The organizer can also set the reminder time for recipients by changing the reminder time on the meeting invitation. If the organizer does not change the default reminder time on the invitation, the recipients will each use their own default reminders.

Accepted Answer · Posted 1 year ago
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partonius
Posts: 2

Thanks for that but it did not answer the question.
Creating a meeting is no problem. When I wish to invite attendees which is by email, I cannot send to a contact group and I get the message as shown in my original email.
I can send the invitation to the individual addresses in the contact group but not the contact group itself

Posted 1 year ago
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