Lori Kaufman

Lori Kaufman is a writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

Word automatically formats items like quotes, bulleted and numbered lists, and horizontal lines. When you type at least three dashes, underscores, or equal signs in a paragraph by themselves and press “Enter”, the characters are automatically converted to a single, thick single, or double horizontal line, respectively.

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Paragraph and character styles in Word are part of the basic structure of every document you create in Word. When you use either the built-in styles, or custom styles you’ve created, you might want to use the keyboard to quickly apply the styles to your content.

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Word comes with some useful layouts for viewing your documents in different situations. These layouts include a print-friendly layout, a webpage layout, and a new layout as of Word 2013 called “Read Mode” that’s aimed at viewing documents on modern devices such as tablets.

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Every document in Word must have a template attached. If you’re using a custom template with the current document and you’ve forgotten which one it is, you can easily find out in Word. You can also easily change which template is attached to the current document.

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As its name implies, the “Developer” tab in Office programs allows you to create applications to use with Office programs, write macros, run macros you previously recorded, use XML commands and ActiveX controls, use form controls, and is not available by default.

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Recently, we showed you how to set the advanced, or built-in, properties and create custom properties in a Word document. These properties can be inserted into your documents using fields. This is useful if you have common words, phrases, or values you use often in your documents.

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We recently showed you how to set the user information in Word. Word also stores several additional advanced properties related to your documents. Some of these are displayed on the “Info” screen and you can change these properties, as well as create custom properties.

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Adding a header of footer in Word allows you to add information that’s displayed on every page. There may be various reasons for adding the filename to the header or footer, and we’ll show you how to do this.

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By default, the author of a document is set to the user name you entered when you installed Word. However, you can change the user name, thus changing the main author, as well as add authors to or remove authors from a document.

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Recently, we showed you how to only use the main dictionary (not any custom dictionaries) when performing a spell check or automatically checking spelling as you type. You can do the same in Outlook, but it’s a slightly different procedure to change this setting in Outlook.

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Word allows you to add custom dictionaries to use when checking spelling. When you run the spell checker or when Word automatically checks spelling as you type, the words in your document are compared to the main dictionary and any custom dictionaries you may have added.

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A new feature was introduced in Word 2013 that allows you to collapse parts of your document and expand them when you want to view that content again. This feature makes it easier to find and view only what you want.

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Headers and footers are useful for adding things such as page numbers, dates, file names, and disclaimers to documents. Word allows you to add headers and footers with built-in, ready-made layouts or add your own custom headers and footers.

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We recently showed you how to set the user information in Word. Word also stores several additional advanced properties related to your documents. Some of these are displayed on the “Info” screen and you can change these properties.

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Have you tried to schedule a meeting with people in another time zone and gotten the time wrong? It would be helpful if you could view both time zones on the calendar in Outlook so you can quickly see the corresponding time when scheduling meetings.

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When you install Word, you are asked to enter your name and initials. This user information is stored in Word and you can automatically insert this information into your documents, such as into the return address of an envelope.

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Outlook allows you to add a second time zone to your calendar, but two time zones, including your local time zone, is all you can view in Outlook. However, there is a way around this limitation.

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Have you opened a document in Word but forgotten where it’s stored? You may need to access other documents in the same location or back up your documents. There are several ways to use Word to find the location of a file.

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Templates in Word are like ready-made documents. They store formatting, styles, and page layout settings, default text, etc., that allow you to quickly create various types of documents. The default template applied to new, blank documents is the Normal template.

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With all the things smartphones and tablets can do nowadays and their larger capacities, we tend to put all kinds of files onto them. Being able to compress files before transferring them on and off your device would make things easier.

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Copying and pasting content in Word documents is a common task. However, you can also copy and paste formatting from one block of text (including images) to another. This can be handy if you want to apply the same formatting to multiple areas in your document.

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Besides the normal content of your documents in Word, there are also characters that don’t normally display on the screen. In addition, Word uses several special characters for its own purposes, such as characters to indicate the end of a line or a paragraph.

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When laying out your document in Word, it’s sometimes helpful to view multiple pages on the screen at one time, especially if you have a large monitor. Seeing multiple pages at a time allows you to get a sense of how your overall layout looks.

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Inserting the date and time that automatically updates into a document can be useful. There are many formats for the date and time from which you can choose on the “Date and Time” dialog box, and you can control which formats for each are available.

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When you launch an Office program, a start screen displays showing available templates and a list of documents recently opened in the left column. This screen can be helpful, but if you find it annoying or distracting, you can easily disable it.

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