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10 Quick Tips to Get the Most from Microsoft Office

00_custom_tab_in_word_2010

We have published some useful tips and tricks for getting the most out of Office 2010 and 2007. This article compiles 10 of the best tips and tricks we have covered.


Create a Customized Tab on the Office 2010 Ribbon

01_adding_a_custom_tabOffice 2007 included the new Ribbon interface which some people found awkward and confusing to use. However, Office 2010 added a new feature that allows you to create your own custom tabs on the Ribbon. You can group specific commands that you use most often on your custom tabs for faster and easier document creation and editing.

Create a Customized Tab on the Office 2010 Ribbon


Save Time by Customizing the Quick Access Toolbar in Office 2007

02_custom_quick_access_toolbarThe previous tip showed you how to add a custom tab so you can group often-used commands in one place. You can further customize the Office interface by adding commands to the Quick Access Toolbar. This provides one-click access to your most-used commands.

Save Time By Customizing the Quick Access Toolbar in Office 2007


How to Backup and Restore Your Office 2010 Ribbon and Quick Access Toolbar Customizations

03_backup_ribbon_and_quick_accessNow, that you learned how to create custom tabs on the Office 2010 Ribbon and how to customize the Quick Access Toolbar, you can backup both the Ribbon and the Quick Access Toolbar so you can import the same customizations into Office 2010 on another computer. The following article shows you how to backup the Ribbon and the Quick Access Toolbar in Word, but the same method works in the other Office 2010 programs.

How to Backup and Restore Your Office 2010 Ribbon and Quick Access Toolbar Customizations


How to Find Office 2003 Commands in Office 2010

04_finding_office_2003_commandsHave you just upgraded to Office 2010 from Office 2003? If you skipped over Office 2007, you may be having trouble locating your favorite commands from Office 2003 on the new Ribbon interface. Microsoft created and interactive guide to the new Ribbon interface in Office 2010 to help smooth the transition from Office 2003 to Office 2010. The following provides a link to the interactive guides and also shows you how to install them on your computer for offline access.

NOTE: The article also provides a link to interactive guides for learning where commands are in Office 2007.

How to Find Office 2003 Commands in Office 2010


Bring Office 2003 Menus Back to 2010 with UBitMenu

05_ubitmenuThe previous tip showed you how you can make the transition from Office 2003 to the new Ribbon interface in Office 2010 and 2007 easier. However, if you really miss the familiar menus and toolbars from Office 2003, you can get them back in Office 2010. The following article shows you how to use a tool, called UBitMenu, to bring back the Office 2003 menus and toolbars in Office 2010, and even how to hide the extra Ribbon tabs to make Office 2010 more like Office 2003.

Bring Office 2003 Menus Back to 2010 with UBitMenu


Insert Horizontal Lines in Word Documents Quickly

06_inserting_horizontal_linesGenerally, when inserting a horizontal line in Word, you need to access the Borders and Shading dialog box. However, there is a quicker way of inserting different styles of horizontal lines. The following article shows you the keyboard shortcuts for inserting the different styles of horizontal lines to save you time.

Insert Horizontal Lines In Word Documents Quickly


How to Crop Pictures in Word, Excel, and PowerPoint 2010

07_cropping_picturesWhen inserting a picture into your Office documents, you might need to crop it to show only a specific part of the picture and remove other areas. You can do this directly in Word, Excel, and PowerPoint. The following article shows you how to crop pictures in Word, but the method is the same in Excel and PowerPoint.

How to Crop Pictures in Word, Excel, and PowerPoint 2010


Center Pictures and Other Objects in Office 2007 & 2010

08_centering_imagesOnce you insert your picture and crop it, if needed, it may be difficult to get your picture perfectly centered in your document. The following article shows you how to center pictures and other objects in Word and PowerPoint 2010; however, the method is nearly identical in 2007.

Center Pictures and Other Objects in Office 2007 & 2010


How to Take Screenshots with Word 2010

09_taking_screenshots_in_wordIf you’re working on a document in Word 2010 that includes screenshots, you can easily use Word to create the screenshots, rather than another third-party tool, thus saving you time. The following article shows you how to use Word to take screenshots and paste them directly into your document.

How To Take Screenshots with Word 2010


Add Security to Your Important Documents in Office 2010

10_encrypting_a_documentIf you’re sharing Office 2010 documents with other employees through your company’s network, you might want to add security to the documents so only certain employees can access the documents. The following article shows you how to restrict editing and encrypt your documents in Word. You can also apply encryption to Excel and PowerPoint documents. However, you can only restrict editing in Word and Excel.

Add Security to Your Important Documents in Office 2010


We hope these tips and tricks help improve your productivity and efficiency when using Microsoft Office.

Lori Kaufman is a freelance technical writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

  • Published 11/26/11

Comments (11)

  1. DiAnne

    This is awesome! I spend about 12 hours a day working in MS Word and Excel (2007 versions) and these are some great ideas. I’ve been looking for an excuse to upgrade to 2010 and since these tips are mostly centered on the 2010 version, it looks like I have a good excuse to purchase.

    Thank you!

  2. Don D

    I am going to print this out for a hard copy reference. I have been using MS Pubisher for years for making up my flyers and after upgrading to 2010 I seem to not be able to find anything…. what took very little time to use now takes forever to do… I do not like it at this time, and working with word and excel does not work any better for me… I am like an old DOG, I do not like change…..

  3. Delf Egge

    Congratulations. Excellent information of extreme benefit! Thank you so much.
    Delf Egge

  4. Yazdi

    Though large hearted ,I am rather cautious in giving compliments, but I must state without hesitation that you all are doing selfless service in enlightening us
    god Bless and continue to render signal services to ypur readers

  5. me and I

    very informative. Helps a Lot! Thanks

  6. John B

    The inserting horizontal lines tip is a great time saver !
    Thanks !
    John

  7. william Gale

    How about the feature insert picture from scann or camera in office 2010

  8. Crow

    Thanx

  9. Kathy

    Very useful tips! I had read about the ability to create screen shots in Office 2010, but had forgotten about it. Thanks for the reminder! Kathy

  10. Diane Marks

    I would like to receive the daily tips and tricks.

  11. i doser mp3

    Very Informative tips…..Really helps a lot………

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