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How to Master Your Presentations Using Presenter View in PowerPoint

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In PowerPoint 2007 and 2010 there is a little feature called Presenter View that could help you get rid of your printed notes and track better your time when presenting.

This little feature may come too handy if you use PowerPoint a lot, but also if you need to make a truly great presentation. When using Presenter View, you will have your presentation being displayed in the projector, but keep your notes displayed, a time tracked and other handy tools displayed in your computer. First, connect your computer to the projector and make sure you will extend the display to the projector.

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The go to your presentation on the Slide Show tab, select it to show on the Secondary Monitor and then check on Use Presenter View as shown below.

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And that’s pretty much it!

You can now press F5 to start your Slide Show and your presentation will show in the projector while you will be able to see your notes, next slides, the time tracker and other handy tools in your computer.

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To test presenter view you need to be connected to a projector or a secondary monitor.

  • Published 05/16/11

Comments (11)

  1. Hatryst

    That’s it?
    And i thought it was going to be a lengthy technique !!
    Amazing. Super simple :D

  2. Alendra

    Discovered that a few days ago for a project I’m working on.
    One word : Legen – wait for it – dary

  3. Elijah

    I’ve known about this for a while, and I always find it very handy when I’m presenting at my school (when I’m not using one of their cruddy computers that don’t support extended desktop). The only real complaint I have with this is that the animations don’t display in presenter view, only on the actual presentation. This makes it pretty frustrating if you have a good amount of dynamic content in your presentation.

  4. dove

    po ra saley muskoni intla kuso…… po ra moddaga……

  5. puppy

    ya i liked a lot…. it impressed me a lot.I’ve known about this for a while, and I always find it very handy when I’m presenting at my school (when I’m not using one of their cruddy computers that don’t support extended desktop). The only real complaint I have with this is that the animations don’t display in presenter view, only on the actual presentation. This makes it pretty frustrating if you have a good amount of dynamic content in your presentation.
    …..# the above comment

  6. sefcug

    FYI

    LibreOffice also has a presenter view built in, which was previously an extension for OpenOffice.org.

    I have been fiddling with it but, have not used with an actual presentation as yet.

    I do not have MS PowerPoint 2007 or 2010 so can not speak to how well it works.

    Is there anything similar for previous MS PowerPoint versions?

  7. Moses

    I’ve been using ppt 2007 for years and never knew this! Now I can get that promotion!

  8. Ken

    But how do I change the text size of my notes? Seems no matter what I do, the notes which I type at the bottom of the screen while I’m composing a slide show in the same (too small at arm’s length) size in presenter view.

  9. JP

    @Ken

    When in Presenter View mode, you will see a Zoom button below the notes. There you can expand them to your taste!!

  10. Sydney

    I’ve tried a lot of things to enable the presenter view, but nothing seems to work. I have a Gateway laptop and I don’t have the multiple display option on the control panel. Why is that? Do I have to buy something extra to get the multiple monitors?

  11. Sarah Kuglin

    Thanks for the great article! Do you know if there is a way to play YouTube videos that are in the slide while in presenter mode?

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