Quick Links

The Notes app in iOS 9 contains many improvements, like drawing sketches and adding photos, but arguably one of the more useful features is the undersung checklist. Here's how to quickly turn text into a grocery list, to-do list, or wish list in the Notes app on iOS 9, OS X El Capitan, and iCloud.

How to Create Checklists in Notes for iOS 9

To create a checklist on your iPhone (or iPad or iPod Touch), tap the “Notes” icon on the Home screen.

00a_tapping_notes_icon

If you don’t have any notes in the Notes app, the “Folders” screen opens. Tap on the folder in which you want to create the checklist note. For our example, we’ll use the main “Notes” folder.

01_tapping_notes

Tap the pencil and pad icon at the lower-right corner of the screen to create a new note.

02_tapping_new_note_button

Then, tap the gray circle with the plus sign on the right side of the screen just above the keyboard to reveal a toolbar providing quick access to the new Notes features.

03_tapping_plus_sign

A toolbar displays, providing access the various new Notes features. Tap the circle icon with the check mark in it to create a checklist item.

04_tapping_checklist_icon

An empty circle displays in your note with the cursor right after the circle. Type your first checklist item.

05_entering_first_item

Tap “Return” on the keyboard to add a second item to the checklist.

06_tapping_return_for_second_item

Keep typing your checklist items, tapping “Return” after each one to create a new item.

07_four_items_in_checklist

If you already have multiple lines of text in note--say, that you copied and pasted from somewhere else--and you want to convert it to a checklist, select the text

08_highlighted_text

…and tap the checklist icon on the toolbar above the keyboard.

08a_tapping_checklist_icon_again

Empty checklist circles will be added to each line of text.

09_checkboxes_applied

When you’re finished creating your checklist, tap “Done” in the upper-right corner of the screen.

12_five_items_in_checklist

When you’re finished with your to-do list, you can delete it by tapping the trash icon at the bottom of the screen.

12a_deleting_a_note

Create Checklists in Notes for OS X and iCloud

Checklists are arguably most useful on your phone, but you can make them on your Mac as well (and sync them between your devices with iCloud).

To do this on the Mac, open the Finder and head to Applications > Notes. Double-click on the Notes icon to launch it.

notes_icon

To use iCloud Notes on the web, go to iCloud.com in a supported browser on your computer and sign in using your Apple ID. Then click the “Notes” icon on the main iCloud web page.

If you don’t see the “Notes” icon on the main iCloud web page, you need to enable it on your iOS device or Mac.

14_clicking_notes

Creating checklists is the same on OS X and in iCloud. Click the pencil and pad icon along the top to create a new note.

new_note_icon

Then, click the “Make a checklist” button on the toolbar to create a new checklist. Type your first checklist item and press “Enter” to add a new one after it. Keep entering items, pressing “Enter” after each one to add a new item.

checklist_icon

NOTE: Using the updated Notes app on iCloud.com will only show notes you've created or edited in iOS 9 or OS X El Capitan. Notes from previous versions of iOS and OS X will not show up until you update those devices.

To delete your checklist note, click on the trash can icon in the toolbar.

trash_can_icon

To remove a checklist circle from an item in a note (on both your iPhone and on iCloud.com), simply put the cursor on that line and tap or click the checklist button again.

You can also share your notes in many different ways with friends and family using the share sheet in iOS 9. However, once an interactive Notes checklist is shared, it shows up for the other person as a non-interactive bulleted list. So it isn't perfect, but it'll do in a pinch.