When you add a business card to a signature, an image of the business card is inserted into the signature and the vCard (.vcf) file is attached. If you don’t want to attach the vCard file, you can insert the image only into your signature.

To insert only the image of your business card without the .vcf file, click People on the Navigation Bar at the bottom of the Outlook window.

01_clicking_people

To get a business card image we can use, we must view the contacts in any form other than People, so we can open the full contact editing window. To do this, click on a different view in the Current View section of the Home tab. We chose to view our contacts in the Business Card format.

02_clicking_business_card_view

Double-click on your contact in the current view.

03_double_clicking_contact

The full contact editing window displays with an image of the business card on the right. Right-click on the business card image and select Copy Image from the popup menu.

04_copying_business_card_image

To close the contact editing window, click the File tab and click Close in the menu list on the left.

NOTE: You can also click the X in the upper, right corner of the contact editing window to close it.

05_closing_contact_window

To open the signature editor, click the File tab.

05a_clicking_the_file_tab

Click Options in the menu list on the left side of the Account Information screen.

05b_clicking_options

On the Outlook Options dialog box, click Mail in the list of options on the left side of the dialog box.

05c_clicking_mail

On the Mail screen, click Signatures in the Compose messages section.

NOTE: You can also access the Signatures and Stationery dialog box from the Message window for new emails and drafts. Click New Email on the Home tab or double-click an email in the Drafts folder to access the Message window. For more information, see our article about assigning a default signature.

05d_clicking_signatures

In the signature editor, right-click and select Paste from the popup menu.

06_selecting_paste_in_editor

The image is inserted into the signature.

07_business_card_image_only_in_signature

You can also use this method to copy a business card image for use in other documents and programs. It’s also possible to insert the vCard (.vcf) file into a signature without the image. We'll cover that topic tomorrow.