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How to Send a Word Document as the Body of an Email Message

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If you prefer to write your emails in Word, there is a way to send them directly to your recipients from within Word. This feature is not obviously available in Word 2013, but rather must be added to the Ribbon or Quick Access Toolbar.

We will show you how to make the Send to Mail Recipient feature available on the Quick Access Toolbar in Word and how to use it to send an email using Word.

Open Word and click the File tab.

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Click Options in the menu list on the left.

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On the Word Options dialog box, click Quick Access Toolbar in the menu list on the left pane.

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On the Quick Access Toolbar screen, select Commands Not in the Ribbon from the Choose commands from drop-down list on the left side of the right pane.

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Scroll down in the list below the Choose commands from drop-down list and select the Send to Mail Recipient command from the list. Click Add to add it to the list of commands on the Quick Access Toolbar on the right.

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Click OK to accept your change and close the dialog box.

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The Send to Mail Recipient button is added to the Quick Access Toolbar. Click the button to create an email from the current document.

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A panel opens with a To field, a Cc field, a Subject field, and an Introduction field. Enter the email address for the recipient of the email in the To field and a subject for the email in the Subject field. Enter a Cc address and an Introduction, if desired.

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If you want your email address to be displayed when the recipient receives the email, click Options and select From from the drop-down menu.

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Enter your email address in the From field that displays.

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There are properties that can be set for each email. To access these properties, click Options and select Options from the drop-down menu.

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Set security settings, tracking options, and delivery options on the Properties dialog box. To change additional security settings for this email message, click the Security Settings button.

NOTE: You can request delivery and read receipts just like you can in Outlook 2013.

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Set any desired security settings on the Security Properties dialog box and click OK. Click Close on the Properties dialog box to close it and return to your email.

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To send the email message click Send a Copy, or press Alt + S.

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If you added a From address, that address displays on the message when received by the recipient.

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Note that there’s no real record of your sent email except as a Word document. If you want to keep a copy of the message for yourself in your email program (Outlook, Thunderbird, etc.), select Bcc from the Options drop-down menu (the same menu where you selected to add the From field) and enter your email address in the Bcc field.

Lori Kaufman is a freelance technical writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

  • Published 09/23/13

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