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How to Combine All Your Email Addresses into One Outlook.com Inbox

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Microsoft’s new Outlook.com allows you to see email from all your email accounts in one inbox and send messages from other email addresses in one familiar interface. if you’re tired of checking multiple inboxes, try combining them.

We’ve previously covered combining all your email addresses into one Gmail inbox, and this is a similar process for Outlook.com. Each process turns your webmail account’s inbox into a powerful, all-in-one interface for all your email needs.

Email Aliases

If you want to create multiple @outlook.com or @hotmail.com email addresses and combine them into one email inbox, you can use Outlook.com’s email aliases feature, which we covered in our list of tips and tricks for Outlook.com. This is easier than juggling multiple accounts and linking them together. You’ll just have multiple email addresses associated with the same account, not different email accounts with their own passwords and separate inboxes.

To create an alias, click Create a Outlook Alias on the More mail settings screen.

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Email Forwarding

If you have one or more existing email accounts that you want to receive email from in your Outlook.com inbox, you can use either email forwarding or Outlook.com’s mail fetching feature. Email forwarding is ideal – when your other email account receives email, it will immediately forward the new mail to your Outlook.com inbox with minimal delay.

However, this requires that your other email account has support for email forwarding. If it doesn’t, you can use the mail fetching feature below.

This process will be different depending on your other email account. Outlook.com does support email forwarding, so you can combine several Outlook.com or Hotmail email addresses together in this way. First, log into the account where you want to forward email from. If you’re using another Outlook.com account, open the More mail settings screen from the gear menu.

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Click the Email forwarding link under Managing your account.

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Select Forward your mail to another email account and provide the address of your main Outlook.com account. When this other account receives email, it will automatically forward the email to your main Outlook.com inbox.

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Note that you will need to log into this account once every 270 days, or Microsoft may delete your other email address. Other webmail providers may have similar restrictions, although Google doesn’t automatically delete Gmail addresses.

Repeat this process for each email address you want to receive email from in your main inbox.

Mail Fetching

Outlook.com’s mail fetching feature is ideal when you have another email account that can’t automatically forward mail to you. It will work with any email account that supports the standard POP3 protocol. After setting up mail fetching, Outlook.com will automatically check your other email account for new email and pull it into your Outlook.com inbox — just like a desktop email application would.

Note that mail fetching has some limitations. It’s limited to a maximum of 50 messages, which are fetched every 30 minutes. If you have more than 50 messages to receive, they’ll be grabbed by Outlook.com at the next 30-minute refresh. For this reason, mail forwarding is a faster, better solution if your other account supports it. For more information about these limitations, check out Microsoft’s help page on the subject.

To set up mail fetching, click the Sending/receiving email from other accounts link under Managing your account.

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Click the Add an email account link on this page.

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Provide the email address and password of your other account.

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Outlook.com will try to determine the appropriate POP3 email server settings automatically, but you can also click the Advanced Options link and enter your other email account’s server information by hand.

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You’ll be asked whether you want to receive the email in your inbox or in an account-specific folder. You’ll also have to log into the email account and click a confirmation link before Outlook.com will start showing you the account’s email.

You can add up to four different POP3 accounts on the Sending/receiving mail from other accounts page.

Send Mail From

Receiving all your email in one inbox is only one part of the puzzle. You’ll probably want to reply to the email occasionally, and people may be confused if you reply from an @outlook.com address instead of the address they sent the email to. To send emails from Outlook.com that appear to be from your other account, set up Outlook.com’s Send Mail From feature.

When you set up an account with the mail-fetching feature and click the link in the confirmation email, it will automatically be set up as a new Send Mail From address. If you used the email forwarding method above or want to add a different email account, click the Add another account to send mail from link.

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Provide the other email address you want to send mail from and click the Send verification email button.

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After clicking the verification link sent to the other email account, you’ll be able to select the other email address when sending emails.

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You’re now good to go – if you’ve followed these steps, you should be receiving email from multiple accounts and sending email from multiple email addresses in your Outlook.com inbox.

Chris Hoffman is a technology writer and all-around computer geek. He's as at home using the Linux terminal as he is digging into the Windows registry. Connect with him on Google+.

  • Published 08/27/12

Comments (6)

  1. team IQTELL

    You can do all that and more with IQTELL.com.

    The app combines all your email accounts, calendar accounts, Evernote accounts, bookmarks, files, projects, to do lists and much more in one centralized app that allows to cross features and capabilities between platforms on the workspace itself…That way you can receive an email from your outlook.com account and schedule to process it later on your Google calendar with attached Evernote notes and tags.

    The possibilities and the high level of customization allow you to create a tailor-made virtual workspace…you are welcomed to apply to the beta on IQTELL’s site!

  2. Thane

    Started using Outlook.com last week and set up this feature. Works great! I love that it will autosort messages into folders depending on who they are from or which address it is directed to.

  3. DevRocks123

    tried to install win8 3 times…..failed all times……

  4. Ed Clark

    I looked and looked and saw no mention of what version of Outlook to which this refers. Anyone know?
    I still use 2003! ;)
    I have MS Office 2007, but no Outlook with that student’s version.
    I USE Outlook 2003 and use it to pick up all my 10 or so email accounts, from my personal website email and the rest from Gmail accounts.
    Beats the heck out of manually doing it. LOL
    Peace.
    E

  5. SatoMew

    @Ed Clark, this is NOT the desktop program Microsoft Office Outlook but rather Outlook.com, the upcoming replacement for Windows Live Hotmail.

  6. tomas

    Hello, Im experimenting with outlook.com and I like it pretty much. I wanted to connect it with my gmail account, so I set up forwarding in gmail. It works. With help of your guide i set up sending as from gmail in outlook.com so I can write messages with gmail like sender. My question is, when I click reply to forwaded message in outlook.com in recipient field, there is gmail address and not address of original sender. How can I solve it?

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