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The Best Tips and Tricks for Using Email Efficiently

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Email has become a standard method of communication and we all use it often. We’ve gathered some tips and tricks for using email programs and tools and for learning more about email terms and how email works.


Gmail

Gmail is one of the most popular free email services, and many people have at least one Gmail address, if not more. The following articles show you how to backup your Gmail emails, how to use Gmail’s advanced search features and create filters, and how to enable and use Gmail’s keyboard shortcuts and create your own custom shortcuts. If you’re running low on space in your Gmail account, even though Gmail provides a high storage limit, we show you five ways to reclaim space in your Gmail account.

NOTE: For the last article listed below about accessing all your Google accounts at the same time using Multiple Sign-in, use the following URL to access the Multiple Sessions settings: https://accounts.google.com/MultipleSessions.

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Microsoft Outlook

If you use Microsoft Outlook as your email client, we’ve provided some links to articles below that show you how to use some of the useful features of the program, including how to add your Gmail, Hotmail, and Live email accounts to Outlook so you can check multiple email accounts in one place.

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Mozilla Thunderbird

Mozilla Thunderbird is a very popular, free email client which can be installed on your hard drive or used as a portable program. The portability is useful if you check your email from various places. Below are a couple of articles that show you how to backup your web-based email account using Thunderbird and how to convert your email from Outlook to Apple Mail.app using Thunderbird.

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Email Security

Security is very important when sending private messages in email, from selecting a secure password, to avoiding phishing emails and sending someone sensitive information through email.

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Mobile Email

With the advent of smartphones and tablets, we can now check our email from anywhere. If you have an Android phone or tablet, you must have Gmail. One of articles below show you how to enable Priority Inbox in the Gmail app on your Android device. If you have a Kindle Fire and you want to check an email account other than Gmail on it, we show you how to setup Gmail for custom domains on your Kindle Fire.

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General Email Information

If you want to learn more about email itself, and not just about the email programs and tools you can use, the articles below show you how it works, what’s in an email header, and the difference among POP3, IMAP, and Exchange.

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Miscellaneous Email Tips

Finally, we provide some additional links to articles about installing and using the Email This extension in Firefox for sharing web page links via email, creating a shortcut on your desktop that allows you to directly email a specific person, and how to use email to send text messages to mobile phones, among other tips.

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So, now you’re an email whiz. However, have you discovered that you check your email more often than you really need to? Do you get anxious if you can’t access your email for a little while? If your compulsive email checking is interrupting other more important tasks and disrupting your life, we have a solution to help you wean yourself from your compulsive email checking habit.

Lori Kaufman is a freelance technical writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

  • Published 05/19/12

Comments (1)

  1. shoffy1949

    I use Outlook 2010. I liked the color coding for different senders and was trying to find the Tools menu and get to the origaized. I searched Outlook 2010 but really couldn’t find what I was looking for. I can see in Categories from the Home Menui the color codes (are there more than just six?). How did you get the font to change to the same color as the coding??? Where is the Tools drop down menu in 2010, because I never did find the “organize” but I think I’ve see it before.
    Thanks

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