Email has become a standard method of communication and we all use it often. We’ve gathered some tips and tricks for using email programs and tools and for learning more about email terms and how email works.
Gmail is one of the most popular free email services, and many people have at least one Gmail address, if not more. The following articles show you how to backup your Gmail emails, how to use Gmail’s advanced search features and create filters, and how to enable and use Gmail’s keyboard shortcuts and create your own custom shortcuts. If you’re running low on space in your Gmail account, even though Gmail provides a high storage limit, we show you five ways to reclaim space in your Gmail account.
NOTE: For the last article listed below about accessing all your Google accounts at the same time using Multiple Sign-in, use the following URL to access the Multiple Sessions settings: https://accounts.google.com/MultipleSessions.
- How To Download/Backup Your Gmail, Google+, Calendar, and Docs Data
- How to Enable Desktop Notifications for Gmail in Chrome
- Keep Track of New Email with Gmail Notifier
- How to Send and Receive Hotmail from Your Gmail Account
- How to Use Gmail’s Advanced Search Features & Create Filters
- How to Use Gmail’s Keyboard Shortcuts & Create Custom Shortcuts
- How to Free Up Space in Gmail: 5 Ways to Reclaim Space
- How To Combine All Your Email Addresses into One Gmail Inbox
- How To Backup Your Text Messages to Your Gmail Account
- Access All Your Google Accounts at the Same Time With Multiple Sign-in
If you use Microsoft Outlook as your email client, we’ve provided some links to articles below that show you how to use some of the useful features of the program, including how to add your Gmail, Hotmail, and Live email accounts to Outlook so you can check multiple email accounts in one place.
- Beginner: Make Outlook Always Display Images in Emails from Trusted Senders
- Turn Off Desktop Email Alerts in Outlook 2010
- Sort Your Emails by Conversation in Outlook 2010
- How to Create and Use Templates in Outlook 2010
- Copy and Paste in Outlook Without Messing Up Your Formatting
- Schedule Auto Send & Receive in Microsoft Outlook
- Make Outlook Close the Original Message After Replying or Forwarding
- Add Hotmail & Live Email Accounts to Outlook 2010
- Automatically Move Daily Emails to Specific Folders in Outlook
- How to Create and Manage Contact Groups in Outlook 2010
- Color Code Outlook for Easier Management
- How to Manage AutoArchive in Outlook 2010
- Quick Tip: Turn Off Desktop Email Notifications in Outlook
- Mark Messages As Read in the Outlook 2010 Reading Pane
- Open Different Outlook Features in Separate Windows to Improve Productivity
- Never Forget to Send an Email Attachment in Outlook
- Add Your Gmail Account to Outlook 2010 using POP
- Add Your Gmail Account to Outlook 2010 Using IMAP
Mozilla Thunderbird is a very popular, free email client which can be installed on your hard drive or used as a portable program. The portability is useful if you check your email from various places. Below are a couple of articles that show you how to backup your web-based email account using Thunderbird and how to convert your email from Outlook to Apple Mail.app using Thunderbird.
- Import Email From Outlook to Apple Mail.app Using Thunderbird
- How to Backup Your Web-Based Email Account Using Thunderbird
Security is very important when sending private messages in email, from selecting a secure password, to avoiding phishing emails and sending someone sensitive information through email.
- How to Send Self-Destructing Sensitive Information to Someone via Email
- Online Security: Breaking Down the Anatomy of a Phishing Email
- How To Recover After Your Email Password Is Compromised
With the advent of smartphones and tablets, we can now check our email from anywhere. If you have an Android phone or tablet, you must have Gmail. One of articles below show you how to enable Priority Inbox in the Gmail app on your Android device. If you have a Kindle Fire and you want to check an email account other than Gmail on it, we show you how to setup Gmail for custom domains on your Kindle Fire.
- How to Setup Gmail for Custom Domains on the Kindle Fire’s Email App
- How to Enable Priority Inbox on Android (and Setup Important-Only Notifications)
General Email Information
If you want to learn more about email itself, and not just about the email programs and tools you can use, the articles below show you how it works, what’s in an email header, and the difference among POP3, IMAP, and Exchange.
- Email: What’s the Difference Between POP3, IMAP, and Exchange?
- HTG Explains: What Can You Find in an Email Header?
- HTG Explains: How Does Email Work?
Miscellaneous Email Tips
Finally, we provide some additional links to articles about installing and using the Email This extension in Firefox for sharing web page links via email, creating a shortcut on your desktop that allows you to directly email a specific person, and how to use email to send text messages to mobile phones, among other tips.
- How to Set Up Email Notifications for Your Windows Home Server
- Boost Your Email Writing Productivity with Microsoft Word Mail Merge
- How To Setup Email Alerts on Linux Using Gmail or SMTP
- How to Create a Vacation Away Message for (Almost) Any Email Account
- How to add any POP3 Email Account to Hotmail
- Use Email to Send Text Messages (SMS) to Mobile Phones for Free
- Email This for Firefox Quickly Sends Web Pages Using Email
- How to Build a Self Contained Email Environment
- Create a Shortcut to Email a Recipient Directly From Your Desktop
So, now you’re an email whiz. However, have you discovered that you check your email more often than you really need to? Do you get anxious if you can’t access your email for a little while? If your compulsive email checking is interrupting other more important tasks and disrupting your life, we have a solution to help you wean yourself from your compulsive email checking habit.
Lori Kaufman is a freelance technical writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.
- Published 05/19/12